MORRIS COUNTY YOUTH SOCCER ASSOCIATION

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FALL 2010
Morris County Youth Soccer Association

JULY 2010 as of 08/31/2010 05:41 PM

AUGUST 2010 as of 08/31/2010 05:41 PM

SEPTEMBER 2010 as of 08/31/2010 05:41 PM

OCTOBER 2010 as of 08/31/2010 05:41 PM

NOVEMBER 2010 as of 08/31/2010 05:41 PM

25
THANKSGIVING

DECEMBER 2010 as of 08/31/2010 05:41 PM

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Handbook Update

• Our League Handbook is being revised. If you have been unable to find answers to your questions in the handbook, did not understand the existing verbiage, or have any other suggestions on making the handbook a more valuable tool for your club - please feel free to submit comments at http://www.mcysa.org/forms/Handbook.htm.  The form is also linked in the Handbook Table of Contents.

Registration & Status Pages

• Registration Forms Submitted using the OnLine Registration Applications. All information must be complete and accurate or they will be returned. As discussed at the June League Contact Meeting - Registration deadline is JULY 15, 2010

• Check Registration Status Pages to keep an eye on what applications have been received - and - where they are in the verification process

• League Contacts - If your club has many teams and you would like to complete the Registration Applications via a small application program (emailed to you), please please REQUEST MODULE now. There is no charge and the registration module is currently written in Microsoft Access 2003. Each module sent out is customized specifically for your club. It will require the same information as the online applications but should save you quite a bit of typing time as it is already pre-populated with last season's team and club info that must be verified and updated. As with the online forms, the deadline remains the same - it must be emailed back and received by midnight 07/15/09.

• At any time prior to a Spring Season you can request Early Carding Packets for Division 1 and Division 2 teams HERE

Elite Flights

• If you are planning on organizing an ELITE FLIGHT for the upcoming season - submit an ELITE NOTIFICATION

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Preseason Conflict Notices

• Conflict Notices are due - Saturday AUGUST 7, 2010

• 1) Check the published Season Game Dates. 
  2) If a team has a conflict with a particular date where the majority of the team can not attend the game and therefore can not field a team a Preseason Conflict Notice can be submitted by the club League Contact.

• 3) Please keep in mind that the league can only schedule games for the published game dates.  Once the league schedule has been completed, if there is a scheduled game for a team on the date listed in their Conflict Notice, the schedule will be marked showing the game can not take place on the scheduled date.  It is then up to the two opposing clubs to determine a new Game Date (and time and field) and submit the details on a Schedule Change Request form (after the Schedule has been posted)

• League Contacts can submit Preseason Conflict Notices at http://www.mcysa.org/forms/form-ConflictNotification.htm

• NEW - As PCN's are received they will be logged on the Preseason Conflict Notice page so you can see what has been submitted and received.

• PCN's will be reflected on the Home Game Schedule files sent out to club Field Schedulers.  All date conflicts must have alternate details (date/time/field) are resolved by both teams and included on the Home Game Schedule Files returned by the clubs.

League Game Schedule

• Once Final Flighting is determined, the League Scheduler creates the Initial League Game Schedule.  This initial schedule will list game dates,  opponents, and indicate games that must be rescheduled due to an approved Preseason Conflict Notice received by the due date (see above.)

• Once the Initial League Game Schedule has been created it is distributed to the club Field Schedulers as a Home Game Schedule file.  The Field Schedulers will add in the times and fields for their home games, new game dates/times/fields for their home games flagged as a PCN, and any changes (date/time/field) for any other home games that have been agreed to by both opponents.

• Field Schedulers must return their completed Home Game Schedule file to the League Scheduler on or before the due date - Friday, August 27, 2010 midnight for F10  Penalties are assessed for clubs returning incomplete or late schedule files and will continue to accrue until their HGS is complete for all home games.

• Information from all the Home Game Schedule files are merged with the initial League Schedule which forms the Master League Game Schedule for the upcoming season. 

• Team Game Packets are created from the Master League Game Schedule.  Packets include Game Cards, Schedules, Directions, and Flight Contacts for the upcoming season.  Game Packets are distributed at the Preseason Mandatory Coaches Meetings.

• Games are expected to be played as listed in the Master League Game Schedule.  The only exceptions are those published in the League Handbook.

Teams playing in National Championship & NJ Cup

• Automatic Postponement of League Games will be granted if you have a conflict with a SC/NC game on the same date.  Teams/Clubs MUST notify MCYSA asap as a team progress through the rounds.

• USYS National Championship & NJ State Cup Game Dates are listed with additional information at NJYS site.

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District Commissioners

• Mandatory DC Meeting - TBA

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Club Primary Carding Contacts -- FALL 2010 INFORMATION

• There Mandatory Club Primary Carding Contact Training Meeting for the Fall season

• Normally, payment and the registration payment form must be submitted to the league registrar by July 15th.

• Carding packets for new teams being formed for the spring season will be distributed TBA to clubs that sent in their payment and payment form by the 7/15 deadline.

  • No payments for carding packets will be accepted at the training meeting.

  • If registration fees and the registration payment form have not been received by the league registrar by July 15th, carding packets will not be available at the training meeting and must be picked up from the registrar's milkbox at a later date after payment and the form have been received.

• Carding Packets should be completed and turned into your District Commissioner for processing as soon as possible.  Last date to deliver Team Carding Packets to the DC's is 10 days prior to season start (for Fall this would be 09/01/10).  It is strongly encouraged you get the packets to your DC well in advance of that date.

• Between July 1st and December 15th you can request Early Carding Packets for the Spring Season for Division 1 and Division 2 teams USING THIS FORM.

  • Once the form is submitted, payment and pickup arrangements for the carding packet prior to the Spring packet distribution date must be made with the League Registrar. 

  • Note that complete team registration records must still be submitted for the spring season by 1/15 but no additional payment will be required.

• Check INFORMATION FOR CLUB REGISTRARS for information and details

• NJYS REGISTRATION: will be handled ONLINE at GOTSOCCER

• MCYSA REGISTRATION ROSTER: will NOT be required from individual teams with registration

Club Field Schedulers

• Each Club must identify a Field Scheduler.  Field Schedulers are involved in the completion of the league schedule.  The league creates the basic league schedule with the game dates and opponents, club Field Schedulers will submit the times and fields for their scheduled home games prior to season start.
  Field Schedulers also receive game assignment confirmation from referees during each season, and may submit schedule changes for their home games in compliance with published guidelines in our League Handbook. 

• Field Scheduler meetings are held once or twice a year - about a month prior to a season start.  It is expected all clubs have a representative attend the Field Scheduler meetings.

• Mandatory Field Scheduler Meeting - will be the TBA -  8:00 PM - RSC (Randolph Senior Citizens building)

• Check INFORMATION FOR FIELD SCHEDULERS for information and details

Club League Contacts

• Each Club must identify a League Contact.  All official business and communications between the League and Clubs are handled through the League Contact only.  The only exception is the involvement of Field Schedulers as the season schedule is being created.

• Only Club League Contacts and Field Schedulers are permitted to submit schedule changes for their home games in compliance with published guidelines in our League Handbook. 

• League Contact Meetings are held six times a year.  All Full and Associate Club Members must have a representative attend all League Contact meetings.

• There are seven (7) League Contact Meetings each year. Five (5) are held the first Monday in February, May, June, October, and December. In addition a League Contact Meeting is held the last Monday in March and the Tuesday after Labor Day in September as a kickoff to the new seasons. There are no League Contact Meetings held in January, April, July, August, and November.

  • FALL 2010 League Contact meeting dates:  09/07/10 ~ 10/04/10 ~ 12/06/10
    All meetings are held 8:00 PM - RSC (Randolph Senior Citizens building)

  • SPRING 2010 League Contact meeting dates:  02/07/11 ~ 03/28/11 ~ 05/02/11 ~ 06/06/11

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REFEREES: Mandatory FALL 2010 Referee Meeting
 

• All referees interested in covering MCYSA games during the upcoming season must attend ONE of the
  Referee Kickoff Meetings -

  FALL 2010 REFEREE KICKOFF MEETINGS Select the date & site most convenient for you
  SUNDAY EVENING August 22 7:00 pm Randolph Senior Center Randolph (next to Randolph Public Library) [Directions]		TUESDAY EVENING August 31 7:30 pm LOCATION CHANGE Hopatcong Civic Center 32 Lakeside Blvd.; Hopatcong, NJ [Directions]		WEDNESDAY EVENING September 1 7:30 pm Madison YMCA 111 Kings Road, Madison, NJ [Directions]
  THURSDAY EVENING September 2 7:30 pm Mountain Villa School All Purpose Room 1686 Route 517 North , Allamuchy, NJ (Adjacent to [South of] Exit 19 Interchange of I-80 and Rte. 517) [Directions]		SATURDAY MORNING September 11 9:00 am Montville Senior Center Montville 356 Main Road / Route 202 North [Directions]		TUESDAY EVENING September 21 7:30 pm Randolph Senior Center Randolph (next to Randolph Public Library) [Directions]
  Be sure to  Register OnLine  before attending MCYSA Meeting.

• Check REFEREE ROOM for information and details

Mandatory Coaches Meetings & Team Game Packets (Game Cards, SAGE Info, Schedules, etc.)

• Game Packets and information for the upcoming season will be distributed at the Mandatory Coaches Meetings.  All team coaches are required to attend one meeting each seasonal year. 
• FALL - Always the Wed/Thur following Labor Day in September  - Attendance required for coaches for ALL TEAMS playing in the FALL season.  Generally Small Sided team coaches (08-U10) will meet one night and Full Sided team coaches (U11-U14) will meet on the other.
  • WEDNESDAY - 09/08/10 -  7:30 pm - Eisenhower Middle School Auditorium (Roxbury)- Team Ages Small Sided U08-U10
  • THURSDAY - 09/09/10 - 7:30 pm - Eisenhower Middle School Auditorium (Roxbury) - Team Ages Full Sided U11-U19
• SPRING - Always the Tue, Wed, or Thur preceding the first Game Date in April  - Attendance required for coaches for all Spring teams that did not play in MCYSA the previous Fall in MCYSA.  (If the team played in fall and the coach attended the Fall meeting, they do not have to attend the Spring meeting.)
  • WEDNESDAY - March 30, 2011 - 7:30 pm - __TBA__   - All teams that did NOT play in MCYSA during F10

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League Executive Board Meetings

• The league Executive Board members meet eight times a year

• Fall 2010 Executive Board meeting dates:  7/19/10, 08/16/10, 09/20/10, 11/15/10

• Spring 2011 Executive Board meeting dates:  1/17/11, 3/21/11, 4/18/11, 5/16/11

• 
  All meetings are held 7:30 PM - location varies

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MORRIS COUNTY YOUTH SOCCER ASSOCIATION

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