MCYSA - INFORMATION FOR CLUB REGISTRARS

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Downloadable 28K MS WORD version of these guidelines:
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NJYS - Registration Information Page
Contains Player Membership, Volunteer (Coach) Membership, Non-Volunteer (Coach) Membership, Medical Release, KidSafe Disclosure Forms & Coaches Handbook
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MCYSA - SAGE Information & Forms

2007/2008 DC ASSIGNMENTS
 Alphabetic Listing by Club

MCYSA - CONDENSED GUIDELINES FOR CLUB REGISTRARS

These Condensed Guidelines do not replace directions in the MCYSA League Handbook or the NJYS Coaches Handbook. 
They are provided as a brief reference to help clubs prepare team carding packets for verification by the District Commissioners (DC's)

FOR PACKET VALIDATION . . . . SEPARATE FORMS INTO 5 DIFFERENT PILES IN ROSTER ORDER
PASSES -- MEDICAL RELEASE - BIRTH CERTIFICATES -- MEMBERSHIP FORMS -- SAGE FORMS

Please read the Steps for Carding and pass the information along to appropriate people to ensure that carding is done correctly and efficiently. Proofread the submissions so the entire carding process will be carried out with as little delay, disappointment, and extra work as possible.

Please submit the paperwork as follows:

 

MEMBERSHIP FORMS
 

The following must be HIGHLIGHTED:
 . . 1) Players Name
 . . 2) Players Birth date

EVERY PACKET MUST HAVE AT LEAST ONE LICENSED COACH
IF A TEAM IS GOING TO HAVE A PAID COACH, THAT COACH MUST GET THEIR CARD FROM THE STATE OFFICE “IN PERSON”.  THEY MUST HAVE PROOF OF INSURANCE OR PURCHASE INSURANCE FROM THE STATE OFFICE FOR $200.00 LISTED.
  There must be a membership form for each player and each (Volunteer) coach. Put them in the order of how they are listed on the roster. Any "paid" coach or trainer MUST get their card, directly from the State Office.

***** ALL COACHES MUST LIST AN EMAIL ADDRESS ON THE MEMBERSHIP FORM *****
BIRTH CERTIFICATES Put the copies of the birth certificates in the order of the roster, HIGHLIGHT the Players name and birth date.
With FOREIGN Birth Certificates include a CERTIFIED ENGLISH TRANSLATION!
Do Not use thermal fax paper for copies -- Information disappears!
SAGE FORMS Signed by parents/players/coaches
MEDICAL FORMS Put the notarized medical forms in order of the roster.
PLAYER PASSES in the order of the roster No corrections at all on players' card. DO NOT USE WHITE OUT
or the card can not be accepted. Do not use Polaroid pictures or the card won't stay laminated.
COACH PASSES Same instruction as above for Player Passes.  Must also have copy of Coaching License
NOTE:  Only coaches listed on roster may be on sideline for State Cup/National Competition Games

CARDS MUST BE LAMINATED BEFORE PLAYERS' FIRST GAME --- READ THE STATE HANDBOOK

Helpful Hints for processing your player passes

  1. Remove perforations from passes before signing
  2. Have child sign the player pass; have coach sign the coach pass. Coaches DO NOT SIGN PLAYERS PASSES! (Cards will be VOIDED, disciplinary action occurs, and new cards must be purchased)
  3. The front of the player pass must read as the player's birth certificate. If the players name on birth certificate is John Smith, the pass must be signed, John Smith, not Johnnie!
  4. Glue a current photo on the card where it says "Attach Photo Here". (NO POLAROIDS or COMPUTER PICTURES. DO NOT USE PHOTOS FROM OLD PLAYER PASSES - must be a current 'stamp size' photo of face)
  5. PASSES: * DO NOT CROSS OUT or use WHITE OUT *. If an error has been made a new pass needs to be completed. If you run out of passes more can be purchased from NJYS for $10.00
  6. Remember:
    Remember - - - * Full-sided teams must have a minimum of 11primary players
    * Small Sided teams must have a minimum 8 players
    * U08 players may NOT play on a Full Sided team
    * DC's #___ must be entered on ALL the appropriate forms
    * MCYSA League # 12
  7. Get Carding Packet to DC's for validation as soon as possible!! The team packet can be validated as long as you have the paperwork required minimum number of players and at least one coach.  If you do not have complete paperwork for a player  or additional coaches, you can always Add them to the team with a Player/Coach Status form later on.  Depending on the volume of packets submitted to the DC it can take several days for validation.  Last date to deliver packets to DC's is 10 days prior to season start.  For Fall 2006 the deadline is 8/31/06.
  8. Write contact number (name, phone, email) on each packet so you can be notified when packet has been validated and is ready for pickup.
  9. If you are carding a team for a preseason tournament - on the packet envelope write TOURNAMENT and the tournament date. 

Things to bring to the District Commissioner

  1. Completed Player Passes; players' name, birth date including: FULL CLUB NAME- NO INITIALS!
  2. Completed Roster - preferably in Alphabetic Order
  3. Completed Membership Forms, in order of the roster, including one for each coach & player, HIGHLIGHT names and birth dates (Coach Form MUST have e mail address written in, without this the roster will not get validated)
  4. Birth Certificates, in order of the roster, HIGHLIGHT birth date and name and CERTIFIED ENGLISH TRANSLATIONS of foreign birth certificates
  5. Notarized Medical Forms, notarized within in last 6 months, again in order of the roster
  6. Completed Volunteer Coaches Pass(es).  If a coach is already carded with another team, or has received a Non-Volunteer pass from the NJYS office, bring copy of coach's pass (front and back) this stays with our records.
  7. Copies of the volunteer coach's licenses.
  8. If you are adding a previous carded player you must supply a copy of the player's release!
  9. MCYSA REGISTRATION ROSTER: | EXCEL | PDF (to be posted) | - Coaches must download this form, complete the information, print it off,  and include the printout in their Carding Packets submitted to the DC for verification.  In lieu of having each family complete the form it is a roster for the team.
    bulletThe request for a family email address, preferably the parents', applies only to age groups, U10, U11, U12, U13, U14, U17, U18 and U19.
    bulletCompletion of the form posted on the web site is mandatory for each team in these age groups.
    bulletNo player in these age groups will be carded unless the information is supplied.
    bulletThe information must be given to the DCs at the time the packet is submitted for carding.
    bulletThe information requested on the form can be given to the DCs in paper form or on a computer disk.
    bulletIf a family does not have an email address, the family should supply the email address of someone who will be able to receive an email and get the information to the family.
    bulletThe purpose of the gathering of this information is to insure that families are notified of the existence of the Select Program and the Junior Showcase and of the availability of the two $1,000.00 Keegan and Rinier Scholarships. These are the only purposes the league will use this information for. The league will not disclose this information to third parties.

NOTES on TEAM NAMES: 

EVERY TEAM MUST HAVE ITS OWN UNIQUE NAME IN THE CLUB.  THIS IS A STATE and MCYSA REQUIREMENT!
i.e. Examples of invalid names: "NORTH HATFIELD 86/87" or " NORTH HATFIELD U09"
(Age can not be part of the team name)
TEAMS MUST HAVE 'REAL' NAMES that UNIQUELY IDENTIFY THEM
i.e. Examples of valid names: "NORTH HATFIELD Cougars" or "NORTH HATFIELD Wild Tigers"

WHEN ADDING/DROPPING A COACH or PLAYER, YOU MUST SUPPLY ALL PINK COPIES OF ROSTER & PLAYER/COACH STATUS FORMS TO THE DC, IN ORDER TO COMPLETE YOUR TRANSACTION.

MCYSA - MORRIS COUNTY YOUTH SOCCER ASSOCIATION
 P.O. BOX 5244 ~ PARSIPPANY, NEW JERSEY 07054
| BOARD CONTACTS | WEB MANAGER |

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