MCYSA - Information for FIELD SCHEDULERS

1) Do you have to return your Schedule Files by 03/21/08?

ANSWER: Yes! When they come in we merge all the individual schedules together and only have a week to get about 6,950 game cards printed, numerous reports and directories printed, and the game packets for the teams created. The Game Packets are distributed at the mandatory PreSeason Coaches Meetings (coaches must attend to pick up their individual packets) in the Fall. The coaches meetings take place a couple of days after Labor Day.
For the Spring season, the game packets for teams that played in MCYSA in the previous fall are distributed at the preseason LC Meeting. Those teams that are new or did not play in MCYSA in the previous fall season are distributed at the PreSeason Coaches Meeting. Both of the meetings take place the week before season start.
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2) How do I fill out my Schedule File?

ANSWER: In most cases, just enter the TIME and FIELD for each of your home games for the season. The purpose of completing you schedule is to tell us when you will be playing your home games at your home fields. Keep in mind that during the time you are working on your schedule you have the unique Golden Opportunity to make any changes to the game dates as well. The stipulation to changing a date is that both teams MUST agree to the new game date before you enter it into your schedule file. You may have some home games that are marked with *H* or *O* (or even *HO*) that indicate there was a PreSeason Conflict Notice (PCN) sent by the Home (*H*) or Opponents (*O*) - or both of the teams (*HO*) - and they can not play on the listed date. Those games need a new game date. You may want to enlist the help of your coaches to work out new arrangements. Files must be complete when returned.
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3) What information can I change in the Home Game Field Schedule file?

ANSWER: There are only 4 columns you can enter information in -- TIME and FIELD always, and when needed the FIELD SCHEDULER COMMENTS and NEW GAME DATE columns. You may not change any pre-filled information.
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4) Can I change a date for my home game in my Schedule File?

ANSWER: YES - if both clubs/teams agree to the change AND you mark it in your Home Game Schedule File BEFORE you return it. You will need to determine a new Game Date for any game in your schedule with an indicator in the PCN column. Just enter the new agreed upon date in the NEW GAME DATE column in your file along with the time and field of when your HOME game will be played at your HOME field.

NOTE: All changes you make in your Home Game Schedule are automatically picked up and entered into the League's Master Schedule. You do not need to submit a Schedule Change Request form for any change listed in your file that you return.
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5) What is that PCN column?

ANSWER: This shows if there was a reported conflict for a team for a particular date. One conflict is allowable for a team. If a Preseason Conflict Notice (PCN) was filed for the home team you will see *H* in the PCN column. If a PCN was filed for the opponent you will see a *O* in the PCN column. If both teams filed a conflict for that date you will see *HO* in the PCN column. If you see anything in the PCN column it means that game can not be played on the scheduled date. Those games need a new game date.
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6) What is the Opponent Sat Fields column?

ANSWER: It only shows if the opponent would be more receptive on playing on Saturday. The question on the team registration is "Are you interested in SATURDAY Scheduling? " which would give you an indication who may be receptive on working out a new game date on a Saturday. But you would still have to contact them first.
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7) My fields are not open for the first game of the season. Why do I have home games scheduled for that date and what do I do?

ANSWER: There are so many things that need to be considered when creating the schedule it is impossible to have every club's schedule work our perfectly. (We do try!!) First contact the away Field Scheduler to see if they have a field available for that date. If so, the Field Scheduers can work out a date exchange. If a date exchange can not be done, see if you can play your home game at their field Second if neither club has a field available, you'll need to work out a new game date and schedule the game that way. More information on this HERE
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8) How do I show a 'date exchange' in my Schedule File?

Same way you show any new game date. Just keep in mind that your file tells us when you are playing your home games on your home fields. If you will be playing your home game on a different date than is listed in your home game schedule, see #4 above. If two teams are exchanging the dates of their home games, again see #4 above. All you need to do is list the new game date that your Home Game listed in your file will be played (along with time and field). Opponents Field Scheduler will need to do the same in their file if you are exchanging dates. More information on this HERE
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9) I DON'T HAVE A FIELD to play a particular Home Game AT ANY TIME during the season. Now what?

ANSWER: This is a rare case where you will NEVER have a field during the season to host the game. You will have to give up your home game advantage and play the game at your opponents field. Contact the other club and see when they can schedule it at their field. Get the time and field from them and in your Home Game Schedule file enter the TIME. In the FIELD column enter it as "@ ____ (enter opponents club) - ____ (enter opponents field name)" More information on this HERE
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10) What happens if I can't resolve a conflict (PCN) before I return my Schedule File?

ANSWER: Files are expected to be complete when you return them.
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11) Once I've returned my Home Game Schedule File can I resend it with corrections?

ANSWER: ~~ No ~~ you may only send in your Home Game Schedule once on or before 08/23/07. After that you must use the online Schedule Change Request form (SCR) to report game arrangements for your home games that are still unscheduled - and ALL normal scheduling guidelines as listed in the League Handbook must be followed. Until all schedule information is received your HGSF will be considered incomplete.

1) What kind of game date changes are permitted during the season?

ANSWER: Commencing with the Fall 2007 - ALL changes must follow League Guidelines and ALL changes require a 7 day notice. There will be no changes to schedules within a 7 day period prior to the game date. The only exceptions to this would be emergency field closings and State Cup/National Competition game conflicts. Once you have returned your HGSF the only allowed club initiated schedule changes are listed in the MCYSA League Handbook There are two types of schedule changes that will alter the dates of games - POSTPONEMENTS (playing on a later date) and EARLYPLAY (playing on an earlier date).

Postponements are discussed in Handbook Section 6.1 Postponements. Postponements may be necessary because of A) Inclement weather or field unavailability, B) State Cup game conflict, or C) a request approved by MCYSA Executive Board (only in extraordinary circumstances). New game details (date/time/field) for postponed games must be submitted within 14 days of the original game date using the Schedule Change Request form giving a minimum of 7 days notice prior to the new game date or scheduled date - which ever comes first.

EarlyPlay is an option to play a game on an earlier date than scheduled. This is discussed in Handbook Section 5.2.2 Home Field Schedule. Any game can be played on any date earlier than the scheduled date by mutual consent of the clubs & teams provided 7 days notice is given using the Schedule Change Request form.

Please note that if a change is requested and approved, if the change results in a time gap is created in your Home Field Schedule, the league reserves the right to move the times of other games so as to economize the use of referees. Such changes are not subject to protest. Therefore, clubs should make very sure before they change games to an earlier date that everyone else who may be affected has been included in the discussions.
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2) What if I have an unexpected field closure during the season that affects several weeks?

ANSWER: All attempts to play the games on the scheduled date. If you are making a Blanket Field Change - i.e. Field A is closed for the season and all games scheduled for Field A will now be played on Field B (times stay the same). In this case just send one message using the Field Status Reporting Form explaining what field information needs to be changed. The schedule will be updated and notification will go out to all teams involved in the games affected.

If you don't have a free field to move the games to, scheduled them on available fields (yours or your opponents fields) you will need to send in individual Schedule Change Request forms for each affected game.
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08/20/07	REMINDER: Your completed HGSF (Home Game Schedule Files) are due back on March 21, 2008 midnight (meaning before Saturday) All games, including PCN's, must be scheduled. Your coaches should be work to resolve new game dates for the PCN's (or any other game). If the coaches have been unsuccessful in resolving the new game dates the League Contacts should be stepping in. Files are returned to Debbie Turner and will be passed on for Assignor Review. Please remember that the Assignor Review is for your benefit to help assure proper referee coverage for your teams. If any potential problems are identified during Assignor Review you will be contacted by Kevin Eitel to work out a solution. We really don't want to see any one incurring any penalty fines! $500 for not returning your completed HGSF by the deadline $50 per week your schedule remains incomplete
08/13/07	U10G-9 team has withdrawn. In order to keep a 10 game season for all teams, Flights U10G-8 and U10G-9 will be combined into an 11 team U10G-8 flight. All teams will play each other once during the season but will also have one bye and one Saturday game.
02/28/08	ALL HGSF's have been linked for the Field Schedulers - see "Schedule Files" link above.
NOTE	No Mandatory Field Scheduler Meeting scheduled for Spring 2008

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